Are you an event planner always on the hunt for untapped promotional goldmines? We concur. There are numerous websites where you can advertise your event on the internet, which is full of options. It is crucial to comprehend why you should list your event on these websites before we begin with the list of the best websites that will assist you in reaching your audience.
People visit hundreds of thousands of discovery sites every day to learn about the happenings in their immediate surroundings. There is more information available regarding events than there are actual events taking place right now. Consider all the neighbourhood guides, social media updates, and information-filled newspaper calendars. By putting your event on such platforms, you can expand your audience without spending more money or exerting more effort.
The reach of conferences has increased more than ever, thanks to virtual and hybrid formats. Now, scholars from all over the world can take part in your event. But there are many people here. How can your conference be seen by the people that matter? How do you make sure they are aware of your event? Word-of-mouth advertising for your forum will always be a crucial technique. However, you can't just assume that everyone who might wish to attend your event is aware of it because fresh people who are interested in your profession are discovered every day worldwide.
It is your duty as the conference organizer to adequately and widely publicize your event. To provide your event with the largest pool of potential speakers from which to pick, you need to draw the broadest range of abstracts. Your chances of attracting more attendees increase with the calibre of your speakers. You cannot get away with delaying your conference promotion till the last minute if you want results. You’ll need to increase your productivity in other aspects of your planning process if you have more time to concentrate on your marketing strategy. Thankfully, many tools are at your disposal to assist you in doing just that. Investing in end-to-end conference management software like Ex-Ordo is priceless for busy conference organizers. It will streamline several duties for you, giving you a much-needed boost in efficiency and effectiveness. It is specifically designed for natural, virtual, and hybrid technological events. You also have additional pricing freedom with a long-term license arrangement. This will not only allow your conference to save money each year, but it will also guarantee you predictable software costs for the duration of the license.
A task-management program like Trello and a project communications app like Slack will be game-changers for keeping your team motivated and on task. At Ex Ordo, we utilize both apps heavily for our work. Additionally, there are numerous conference announcements or conference alert websites that you can use to dramatically strengthen your marketing efforts when it comes actually to publicizing your event.
What are conference announcement sites?
Conference announcing websites can be compared to Tinder for academic events. These websites enable conference organizers to post information about their events under appropriate categories, creating an international directory of conferences. Researchers and academics browsing the internet or expressing interest in your research category will be notified about your meeting after you add it. Afterward, they can enter your website to submit their essay, sign up, or learn more. Websites for conference announcements are a terrific method to increase your perfect call for papers' online visibility. Your audience is much larger than your mailing list. You can alert researchers who have expressed interest in receiving alerts and sharing them with the communities on these websites.
How to list your event successfully?
Okay, so you've decided to advertise your event on listing sites, but it's crucial to know how to do it successfully. Before organizing an event, take a moment to review the following quick points:
Research
The most important thing is to conduct thorough research. Please don’t skip this step; it gives the entire event a focus, so don't skip it. In the research stage, you must establish your event's goals and objectives, outline everything that will happen at the event, determine whether your plan is feasible, identify your target audience, establish a timeframe for your work, and assign the total budget for the event.
Planning
The planning phase of your event requires careful consideration of every detail, including the event schedule, the venue's location, the number of guests you wish to invite, the guest list itself, cuisine, entertainment, space requirements, etc. Every aspect of your event must be carefully planned, including the timing of the celebration, the venue's location, the number of guests you wish to invite, the guest list itself, the menu, the entertainment, the amount of space needed, etc. Always remember to ask yourself the following why and how while you are planning:
What will the details of your event be, and what activities can you include to make it memorable?
- The event is for whom?
- How can you win over the crowd?
- What is the purpose of the event?
- Where is the occasion happening?
- Is the desired date available at the venue? Is it simple to get to?
- When does the event take place?
- What impact will the time and date have on the result?
Publicize the Event
Promoting the event is the third stage of planning. How can the future event be made more popular and widely known? While this may depend on the event's goal and whether you are organizing it on someone else's behalf. Most of the time, it is the event manager's responsibility to publicize the event and encourage attendance. The next step is to create a lot of interest and publicity about the event.
Event Coordination
Have you finished all the preparations, meticulously planned the event, and got the visitors excited? Now is the moment to run the event at full speed. This is where all of your efforts will pay off. You must coordinate all the components and manage the entire production. Your duties include calling vendors, finding props, planning catering, booking entertainment, arranging transfers, lighting, music, installations, etc. These lists and tasks may seem never-ending regarding large-scale planning events, but going through them with a fine-tooth comb will help you organize the situation.
Evaluation
An intelligent event planner should comprehensively review the event after it has concluded to determine what went well and what did not, whether the objectives you set for yourself were met, and whether the participants were satisfied. Using all this knowledge, you may raise the public's awareness of your brand. Post-event evaluations are crucial for any business to evaluate and develop its future strategy. If this event was a success, you could begin organizing the next one by learning from this one.
10 Conference Event Listing Sites
The event marketing sector is experiencing tremendous growth due to the sheer eagerness of individuals from all age groups to attend events, concerts, exhibitions, conferences, and seminars. Everyone enjoys participating in live sessions and debates, and a focused event may accomplish wonders if it is appropriately planned, promoted, and aimed at a suitable demographic.
Resurchify
https://www.resurchify.com/about
Resurchify is an information portal for the people pursuing research.They bring a varied list of research gatherings like conferences, journals, meetings, symposiums, etc across multiple areas. Along with that, we also share a huge chunk of details of these events. For example, for the conferences, we share their important schedules, call for paper, etc.
Papercrowd
https://www.papercrowd.com/
PaperCrowd, one of the essential listing sites for research conferences, is a directory of academic conferences run by academics and is entirely free. How does it benefit the organizers in any way? For their event, they employ PaperCrowd to identify new scholars. Users can search for research conferences that interest them based on themes, their current location, and keywords, such as law, legal, arts, humanities, business and management, social sciences, telecoms, and technology. The tool allows scholars to look up and follow conferences that interest them. In addition, they may view the conferences and events that other scholars are attending, as well as the ones coming up in the next few days or weeks, and follow them.
ResearchBite
https://www.researchbite.com
ResearchBite is a medium dedicated to scientific knowledge and information at your fingertips. It provides all the essential details so that you choose the correct source for your next piece of research submission. There is a huge database of Journals, Conferences, and Bookseries. You can check all the essential metrics like overall ranking, impact factor, SJR, h-index, citescore, ISSN, publisher name, and other crucial details of journals, conferences, and book series here.
Ourglocal
https://www.ourglocal.com/
You can learn about all the international events and scientific gatherings with OurGLocal. The term "GLocal" refers to both global occurrences in scope and given a local flavour at the same time. OurGLocal highlights academic conferences in different countries on a single platform, and you may filter them based on the nation and subjects that interest you. Some of the most popular selling subjects are science and technology, agriculture, geography, anthropology, leisure, engineering, fine arts, medicine, and other fields. Users can add free event information to OurGLocal and subscribe for free to updates and the most recent event information relevant to their research area.
Eventsget
https://eventsget.com/
On Event Get, you can find a wide variety of events, news, and guest posts about seminars, workshops, conferences, education, companies, announcements, circulars, business, technology, gadgets, and telecommunications, as well as the most important updates of colleges, universities, institutes, and companies around the world. Events Get makes sure to discuss the background, significance, motivations, and much more about the event(s) featured by having a specific news and blog area on its website. The intriguing aspect is that Events Get an entirely free portal. Scientists, researchers, information seekers, and students from all faculties and disciplines register on Events Get so they can remain updated on future events in their specialist markets.
CFPlist
https://www.cfplist.com/
The CFP List is a directory of academic calls for papers that gives visitors and users a free way to gather abstracts for their conferences, event, or publication. By gathering abstracts, one can take advantage of the CFP List's many advantages, including the ability to automatically collect all abstracts, the ability to arrange the papers in a grid and to provide a unique link, and the simplicity of sharing the administrative link with other team members for simple collaboration. The CFP List automatically notifies users whenever abstracts are added to someone else's call for papers (CFP). The abstract's content will also be included in that email.
Yelp
http://yelp.com/
Yelp is a must if it's about free event advertising! Yelp is one of the most significant websites that comes to mind when connecting people with local events and companies, discovering everything from cafés to hairdressers, spas, gas stations, bars, and restaurants. Most people know Yelp as a community for restaurant and venue reviews. Still, many are unaware that it also features an events area where neighbourhood activities are listed on the community calendar. This helpful website allows you to search for listings by business and filter results by location, price range, and unique amenities like outdoor seats, delivery service, or the opportunity to accept reservations.
Inthecalendar
http://www.inthecalendar.com/
The Calendar, another website that serves as a public events calendar, is quite well-known in the USA. Anyone accessing this website without registering can view the events. Without spending much time browsing the internet by looking at dozens of websites, this is a one-stop resource that includes several categories of business, chamber, and social networking events, meetings, mixers, and expos in their region. You can see, enter, and amend any of your circumstances that are taking place in the significant American metropolises as an event organizer or event host.
Eventbee
https://www.eventbee.com/
EventBee has established itself as a potential event listing website that can assist you in reaching your audience. EventBee is an award-winning ticketing platform that is utilized by thousands of event managers on a global scale. It is simple to set up an event by establishing an event page, selecting whether it will be a one-time or recurring event, creating several ticket options (single or numerous), and allowing attendees to choose whether they want general admission or reserved seating. By creating a dynamic registration form, for example, the event can be further modified. Using this technology, event administrators can cancel tickets online with little effort and expense. It enables ticket purchases through third-party credit card processing, PayPal payments, and other payment options. EventBee allows event organizers to use their imagination to build unique event URLs, which is a terrific approach to increasing ticket sales for private events.
Conferencealerts
https://conferencealerts.com/
When you have finished browsing dozens of websites and are looking for one of those quick event-posting websites, type Conference Alerts.com into the address bar. As a planner, you can rapidly and costlessly add an event to the Conference Alerts database. Sending targeted emails and submitting monthly reports to the audience to keep them informed and updated are straightforward ways to promote your events. From philosophy to information science to popular culture to women's history to biomedical engineering to nanotechnology and innovative materials, a user can conduct research on a wide range of subjects.
Allconferences
http://www.allconferences.com/
Even though AllConferences does not offer free listing services (online registration is free), it consistently ranks at the top of Google and Bing searches for the most vital conference categories. As an event planner, AllConferenes can assist you by making you discoverable to your target audience, instantly establishing your event's global presence, and giving you the freedom to manage your advertising campaigns. By providing online registration straight from your conference listing, you can be sure to increase your event attendance, with more than 8 million visitors from across the world each month. More visibility results in increased revenue.
Conclusion
What's best? Some of these websites are mainly free to use. So, if you're interested in trying this strategy to advertise your conference, we've compiled a helpful list of websites divided up by industry and discipline. Multidisciplinary international conference listings make up the first group. Industry-specific conference promotion platforms come next—lastly, other conference directories.